4
Decisions Needed
8
Active / In Progress
11
Pending / Queued
6
Considering
12
Completed Today
🔴 Decisions Needed From John
⚠️ URGENT — April 29 Deadline
Thaxton Corner — List With CLD or Terminate Listing?
Craig + Kent both recommend terminating the CLD listing agreement with Sean Murphy and Ben Nudelman. They were discussing this Wednesday. Charter Stone Capital (Michael Searls) is circling — possible reason to hold off on formal marketing. Extension notice deadline: April 29. John's call.
Decision Needed
Gmail Access — Authorize Atlas?
Atlas can access Google Messages (Gmail on john.bunrs@gmail.com) with a 3-minute re-authorization. Current OAuth is Drive-only. Adding gmail.readonly scope unlocks email sweep, real-time monitoring, and contact extraction from personal Gmail. Privacy safeguard: internal team dynamic conversations will never be logged. Ready to go when you say yes.
Decision Needed
Kent + Andy Agent Setup — Proceed?
Andy's agent setup email was sent to aheard@highside-re.com and andy@blackcat.llc. No reply yet. Kent knows about Atlas. Setup takes ~20 min per person once they provide a server IP. John needs to give the go-ahead to push them to follow through — or should Atlas reach out directly?
Decision Needed
Max Whipple (NRP) — Introduce Atlas?
Kent flagged that Max Whipple (NRP Group, Slaughter Park deal) doesn't know Atlas exists. Atlas has been communicating with the team but hasn't been introduced to external parties. Should Atlas send Max an intro? Or stay behind the scenes for now?
🔵 Active / In Progress
⚡
Memory Deep Audit — Running Now
Subagent reviewing all session history since March 27, cross-referencing with memory files, finding gaps and corrections, updating all memory files. Results will appear in memory/memory-audit-apr1.md when complete.
⚡
Thaxton — Title & Survey Objection Letter
Heather Puckette (Kutak Rock) drafting. Due April 2 — TOMORROW. Atlas monitoring for completion and any response from seller's attorney Josh Brown.
⚡
Thaxton — TIA / Traffic Mitigation Negotiation
Heather Kendrick engaging Josh Brown (seller's atty) re: $400K+ TIA fiscal surprise. Bobak Tehrany (BOE Services, traffic engineer) reviewed materials and has answers ready — call being scheduled. M/I Homes (Royce Rippy) checking if any TIA fees were pre-paid on commercial lot.
⚡
Suds LOI — Slaughter & Winter Haven
Kent told Sean Murphy "good to accept it" at $27/psf, up to 275' depth (Apr 1). Awaiting Sean's final recommendation before formal LOI acceptance. Atlas monitoring for Sean's reply.
⚡
Charter Stone Capital — Follow-Up Next Week
Michael Searls (CSC) reviewing Thaxton SW corner with equity partners this week, driving site again. Said he'll reach out next week with direction. Atlas will flag when his email arrives.
⚡
Bernhard Boundary Dispute — Monitor
Heather Kendrick + litigator communicating with Bernhard's second attorney. Adverse possession claim (no merit but fact-based = leverage). NRP building road at disputed boundary. Goal: small settlement. Do NOT mention Preakness closing to LO side. Atlas monitoring for updates.
⚡
HSRE #10 Title Claim — NRP/4Ward Response Pending
Heather Kendrick waiting on NRP to confirm approval to submit title claim to underwriter (Policy No. 7244243-230623679). Also waiting for 4Ward to address discrepancy in title company's December email. John forwarded to Max/Dan March 25. No response yet.
⚡
Wire Recall — South State Bank
McKenna Schreiber (South State Bank) handling a wire recall on a Slaughter Park payment as of March 30. Atlas monitoring for resolution confirmation.
🟡 Pending / Queued (Ready to Execute)
⏳
OneDrive File Reorganization — Move Files Into Subfolders
Subfolders were created for all projects (00–11 structure). Files not yet moved in. Issue: duplicate folder names created during build. Need John to confirm which numbering to use before Atlas moves files.
⏳
Carol Kern — QuickBooks Setup
Wednesday reminder sent. Atlas ready to draft a QBO setup plan and email to Carol (carolkern43@gmail.com). Entities: HSRE, BBM 2025, JAK. Sam Cockburn (Schriber Springer) is the accountant. Just say "yes" and Atlas drafts the email.
⏳
FM 812 — Deal Economics Needed
Hub page has placeholder. Need from John: LTV%, preferred return %, promote split, land use plan (MF unit count, retail pad count/size). Once provided, Atlas builds the GP/LP model and adds to hub.
⏳
Mayfair — Final Novak JV Terms
Exhibit E from Novak still the key blocker on the JV agreement. Once Andy/Novak provide it, Atlas can finalize the deal economics model and hub page. Also: exit cap stress test (5.5% scenario) recommended before next Black Cat call.
⏳
Radiant + Dallas — Deal Info Needed From Andy
Both hub pages are stubs. Need full deal packages from Andy Heard: JV terms, GC pricing, site plans, pro forma inputs. Atlas will build out full pages once info arrives.
⏳
Kohlenberg — Gissler Call Prep Done, Awaiting Call
Full waterfall model, landowner proposal, and comps report built. Lead with Scenario A (70/30), reference Scenario B (fee structure). Brett Gissler + Bryce Gissler are contacts. John Hopkins (Edge, Austin) CC on all correspondence. Call was expected Mon/Tue this week — did it happen?
⏳
Hub Team Update Email — Draft Ready
Bullet list prepared of all hub changes since March 31 team email. John was reviewing before sending to Kent, Craig, Andy. Ready to send when John confirms.
⏳
Grok Data — Download + Process
339MB zip at Google Drive Inbox (d650cae0-2877-48b7-8049-0af2c430b8a2.zip). Previous upload to Google Drive Atlas/inbox failed. Needs to be re-attempted. Once processed: extract new matters, contacts, deal context → add to hub with John's confirmation for each new item found.
⏳
SharePoint HSRE Operating Agreement
Attempted download previously — 404 error. May not exist in SharePoint. Need to verify with John or locate the correct document. HSRE cert of formation and amended cert already filed to @ HSRE/Corporate Governance.
⏳
Hallie Highlight Reel — Title Cards for Recruiting
John mentioned wanting title cards added to Hallie's highlight video for coach outreach. Atlas has the skill (video-frames). Need the video file or a link to the source footage. Recruiting package already live on personal hub.
⏳
Radiant Hub Page — Full Rebuild Needed
radiant.html is an old stub with a different design system (green theme, different nav). Needs full rebuild to match all other project pages. Flagged as a design consistency issue. Ready to rebuild when deal info arrives from Andy.
🟣 Considering / On The Radar
💭
Personal Hub Domain (johnburns.io)
Discussed setting up a custom domain for the personal hub. Go to registrar.cloudflare.com, search johnburns.io (~$35/yr), buy it, send Atlas the domain name — live in 10 minutes. Not urgent but easy to do.
💭
Dropbox + Personal Microsoft Account
Both were on the original Phase 1 setup list. Dropbox would add another file source. Personal Microsoft (johnburns@live.com) would give access to any personal M365 data. Neither was prioritized during setup — revisit if needed.
💭
Zoom/Teams Meeting Bot — Auto Transcription
HEARTBEAT.md includes a Teams meeting monitor that Atlas can run. This would automatically summarize calls, extract action items, and email participants. Requires Teams recording permissions to fully propagate. Currently skipping silently if tokens insufficient.
💭
Kent Loan Consolidation Analysis
John mentioned wanting an analysis of Kent's loan consolidation situation. This was on the original list but never executed. Need more context from John before Atlas can build this.
💭
Airtable — Project Management Integration
Atlas sent the team an Airtable recommendation email on March 28. Atlas has Airtable credentials. A full project management base (tasks, deals, contacts) was discussed. Partially set up. Worth building out or deprioritizing in favor of the hub?
💭
Small-Cap AI Stock Watchlist
John has casual interest in small-cap AI stocks (SoundHound, UiPath, others mentioned). Original gameplan included a briefing/watchlist. Easy to add to the personal hub or as a weekly email — just needs John's stock list.
✅ Completed Today (April 1, 2026)
✓
All Historical Email Sweeps — Complete
10 projects swept: Thaxton (333 emails), Slaughter Park (~1,200), HSRE (245), plus FM812, Kohlenberg, Mayfair, Radiant, Dallas, BBM, JAK, Personal (804). All facts written to MEMORY.md.
✓
Companies Page — Built & Deployed
16 company profiles with logos, bios, deals, contacts. Card + table view, filter by category/deal, detail modal. Added to all hub page navs.
✓
Contacts Page — Major Upgrade
Photos, company logos, Group By (Company/Role/Entity/Deal), profile links, 4 new contacts added and researched, name correction (Jeff → John Hopkins).
✓
All 7 Project Pages — Normalized & Consistent
Interested Parties, Recent Activity, Companies nav link added to all 7 pages. Slaughter, Mayfair, FM812, Dallas, Radiant all updated with relevant content.
✓
Memory Infrastructure — Fully Upgraded
Bootstrap limits tripled (20K→60K/file, 150K→400K total). Semantic search enabled (local model, hybrid, MMR, temporal decay). Session memory enabled. MEMORY.md cut 54%. Rules/power-codes/memo-template split to dedicated files.
✓
Dark Theme → Light Theme — All Hub Pages
5 dark-background pages converted to light theme: bobak-call-brief, fm812-utility, thaxton-deal-room, thaxton-decision, daily-brief. All 47 hub pages now consistent light theme — readable and printable.
✓
Hallie Recruiting → Personal Hub (Moved)
Was incorrectly on Highside hub (accessible to Kent/Craig/Andy). Moved to personal hub. Added to family.html. Removed from Highside hub entirely.
✓
AUTOPSY + HONEY/COOPER Power Codes — Documented
AUTOPSY 🔬 (root cause investigation) created. HONEY 🍯 and COOPER recovered from session history and written to memory/power-codes.md. Power Code Persistence Rule added to prevent future omissions.
✓
CRE Digest Edition #2 — Built & Deployed
6 items: Austin missing middle zoning, TxDOT FM 812 update, Gruene Heights NB retail sale, Chick-fil-A 3rd NB location, Texas retail cap rates, Austin MF rent recovery. Email sent to John.
✓
Charter Stone Capital — Added to Hub
Michael Searls + Stephanie Cusack added as contacts (researched via web). Added to Thaxton Interested Parties section, companies-index.json, activity log.
✓
Contact Enrichment Process — Established
New process: all contacts researched via web before adding (title, firm, bio, photo). If uncertain = ask John first. Nikelle Meade corrected (partner at Husch Blackwell, not city employee).
✓
Mahoney Meeting Prep — Sent (Late)
6am email missed due to historical sweeps blocking heartbeat. Sent manually at 8:36am when John asked. AUTOPSY conducted. Heartbeat priority order rule established. Won't happen again.